Approve the request.
Then send the next step.

Pause a membership application for a real person’s decision, then send the right next message for approval, rejection, or an expired request.

See the plugins See how it works

Membership application Request #1042

New member request Approved

A new member. A clear next step.

Membership: Moonlit Makers
Reviewed by: Mabel Moon

Approved → Membership team

Illustrative experience

Personal decision links
Separate outcome paths
Update approved entries

The finished experience

Give every decision a next step.

Each outcome sends a useful next message. Approved applications also get an updated status on the original entry.

A good fit for
Membership teams, internal request owners, and manager-led reviews.

1

Receive the application.

Collect the application in Gravity Forms and start a workflow from the submitted entry.

Gravity Forms + Flowcrafter
2

Ask the right person.

Use Wait for Approval to send the designated reviewer personal Approve and Reject links. Set an expiry and request a rejection note if useful.

Flowcrafter
3

Follow the decision.

Connect approved, rejected, and expired outcomes to their own next steps. Give rejected applicants a helpful response and route expired requests to a manager follow-up.

Flowcrafter
4

Save the approved status.

On the approved branch, use Update Entry Field to set your Status field to Approved, then send the configured welcome notification.

Flowcrafter

The workflow behind it.

Approved, rejected, or expired—handled.

Example workflow Adapt the steps to your form.

What you’ll need.

Start with Gravity Forms. Add the capabilities this solution needs, then make the experience your own.

Free

Flowcrafter

Waits for the reviewer, follows the outcome, updates approved applications, and sends the right next message.

Explore Flowcrafter

Before you start

A designated reviewer, an expiry policy, a Status field, and configured outcome messages.
Configured site email delivery. Flowcrafter is free and currently in early access.

Get this built.

This solution uses a free plugin. Nothing to license from us.

Required

FlowcrafterFree

Flowcrafter Free

Free to use with Gravity Forms.

Get Flowcrafter — it’s free

Make it fit
your project.

What if the reviewer does not respond?

Configure an expiry and connect the expired outcome to a follow-up action. Treat it separately from an approval or rejection.

Can approval start another integration?

Yes. You can run a configured, compatible Gravity Forms feed on the approved branch. The external service and any required Gravity Forms add-on are separate.

Is this the same as conditional form logic?

No. This workflow waits for a person after submission. The smart-applications solution uses form conditions to ask relevant questions while someone is filling out the form.