One booking form.
Every location.

Offer sessions at several venues through one form. This record-driven recipe adapts the idea from Eden’s multi-venue platform; it is a simpler architecture, not a reproduction of every part of that build.

See the plugins See how it works

Pixie parties 3 sites

Saturday, May 9Places per session

Riverside 11:00 AM 4 available

Kingsmead 11:00 AM 0 full

Eastgate 2:00 PM 12 available

Choosing a venue narrows its sessions, prices, and extras.

One venue fills up. The others stay open.

Illustrative experience

Sessions held as records, not choices
Capacity counted per site
Prices and extras set per site

The finished experience

Add a site without adding a form.

Choosing the venue narrows what follows, so a visitor only sees sessions and extras that site can deliver.

A good fit for
Anyone running one service at several sites: play centres, studios, clinics.

1

Keep each site’s sessions as records

In this suggested setup, keep each venue’s published dates, times, prices, extras and capacity as Gravity Forms entries. Adding a venue means adding records to that list.

GP Populate Anything
2

Let the venue narrow the rest

The session list, the extras and the prices are filtered by the chosen venue, so a site that does not trade on Mondays has no Monday to offer.

GP Populate Anything
3

Cap every session where it sits

Each session’s places come from its own record, so when the 11:00 party at one centre fills it drops off that centre’s list and the others are untouched.

GP Inventory
4

Total the party, fee and all

A subtotal adds up the head count and the extras, and a conditional discount takes the table fee back off when paying children come — no product field for every combination.

GP eCommerce Fields

Inspired by a real build

How it Works: The Eden Centre’s Sorcerous Multi-Venue Booking Platform February 2022 Learn how The Eden Centre uses one form to manage bookings for three venues using Gravity Forms and Gravity Perks. Read the spotlight

What you’ll need.

Start with Gravity Forms. Add the capabilities this solution needs, then make the experience your own.

GP Populate Anything

In this adaptation, reads venue-specific session, price and extra records, then filters the choices by the selected venue.

Explore GP Populate Anything

GP Inventory

Counts the places for every session separately — the limit itself populated from the session record — so one site filling up never closes another.

Explore GP Inventory

GP eCommerce Fields

Adds the subtotal and discount fields that total a party, including a discount that only applies when the booking qualifies for it.

Explore GP eCommerce Fields

Taking it further

Add these optional plugins when your project calls for more.

Optional

GP Unique ID

Optionally gives each booking a reference containing its venue code, making it easier for the team to identify the booking.

Explore GP Unique ID

Optional

GP Limit Dates

Keeps a date picker inside your booking window and off your closed days, for sites you would rather let visitors pick a date than a listed session.

Explore GP Limit Dates

Before you start

Session records holding a stable session ID, venue, date, time, prices and capacity.
Configure Populate Anything’s filters and Inventory’s record-based limits so each published session has its own stock. A paid booking also needs a payment integration and tested inventory/payment-status settings.

Get this built.

A plan covers how many of our plugins you run at once, and on how many sites. Here is what this one needs.

Required

GP Populate AnythingPerks
GP InventoryPerks
GP eCommerce FieldsPerks

Optional

GP Unique IDPerks
GP Limit DatesPerks

Gravity Perks Advanced $169 /year

3 perks need Advanced or above — on up to 3 sites.

Gravity Perks Pro $299 /year Taking all 2 optional perks too makes it 5 in all, which needs Pro.

See plans for this solution

Every plan renews at the same price, and you can upgrade any time for the difference.

Make it fit
your project.

Should this use Inventory or Bookings?

Inventory suits fixed sessions you publish as records. For rolling availability, GP Bookings offers services, resources, opening hours and capacity. Treat that as a separate design to prototype: check venue capacity, age rules and package pricing before replacing an existing booking form.

How many sites can one form hold?

As many as you keep records for. The form reads the list, so opening a site is a few new entries rather than another form to maintain, and one site can charge differently or offer something the others do not.