GP Email Users
Sends a one-off message to selected form entries, with conditional filters, merge tags, and a Reply To address.
Explore GP Email Users
Reach the people who signed up.
Right when they need to hear from you.
Send registrants the live link, a reminder, or a last-minute change directly from their form entries, with a message you can personalize.
Illustrative experience
- Send directly from entries
- Filter to the right registrants
- Personalize with merge tags
The finished experience
One timely update, sent from the records you have.
The event team can reach the right registrants without exporting entries to an email platform first.
A good fit for
Workshop hosts and event teams who need occasional updates to people already registered.
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1
Start with the registration form.
Collect an email address and the event or session each person selects. Email Validator can check addresses as part of registration if you add it to the form.
Gravity Forms
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2
Choose who needs this update.
Open Email Users for the registration form and use conditional logic to select the matching entries, such as registrants for one workshop.
GP Email Users
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3
Write and send the message.
Use merge tags for each registrant’s details, set a Reply To address, and send the message from Email Users when it is ready. Repeat for a live link or a change of plan.
GP Email Users
What you’ll need.
Start with Gravity Forms. Add the capabilities this solution needs, then make the experience your own.
Taking it further
Add these optional plugins when your project calls for more.
Optional
GP Email Validator
Optionally checks email addresses when people register.
Explore GP Email Validator
Optional
GP Notification Scheduler
Optionally adds automatic reminders relative to each entry’s event date, separate from the manual update workflow.
Explore GP Notification SchedulerBefore you start
- Registration entries and an Email field.
- Configured site email delivery. Email Users sends through your site’s email setup.
- GP Email Validator is optional for checking the addresses collected by your registration form.
Get this built.
This solution uses a free plugin. Nothing to license from us. This solution spans two suites, so it takes two licenses — bought one at a time, in either order. A plan covers how many of our plugins you run at once, and on how many sites. Here is what this one needs.
Required
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GP Email UsersPerks
Optional
Gravity Perks Basic
$59 /year
See plans for this solution
Covers this on one site. More sites need Advanced or Pro.
Gravity Perks Advanced $169 /year Taking all 2 optional perks too makes it 3 in all, which needs Advanced.
/year
Free plugin
Free /year
Free to use with Gravity Forms.
Separate licenses, separate checkouts. Start with either one.
Every plan renews at the same price, and you can upgrade any time for the difference.
Make it fit
your project.
Are these reminders sent on an automatic schedule?
The core recipe is a manual send. Add GP Notification Scheduler for a separate date-relative reminder: configure the Date field, send offset and stop rules, and keep WP Cron running reliably. Use a system cron on a quiet site. If cancellation status can change after scheduling, cancel the message or recheck its conditions at send time with the documented snippet.
Do recipients have to be WordPress users?
No. Email Users sends to email addresses collected in form entries.
Can replies come back to the event team?
Yes. Set the message’s Reply To address to the inbox you want replies to reach.
Keep building on your ideas.
Explore more ways to build with Gravity Forms.
Not quite your build?
Tell us what you are making and we will work out which pieces it takes — or tell you straight if this is not something we can do.