Gravity Forms Email Users

How do I enable this functionality?

	Navigate to Forms > Email Users. On this page, select the form for which you would like to email its submitters. Additional options will be loaded dynamically.
	Select your Email field, set the Subject and Message, then press Save Draft & Review Emails.
	Review emails and press Send Emails when you’re ready to send.

Feature Details

Email Users

Gravity Forms Email Users pulls email addresses from a form’s entries and gives you an interface to build and send a mass email. Emails are sent using core WordPress functionality. Sending hundreds of emails is a breeze!

Usage Examples

• How to Send a Follow-Up and Pre-Fill Information
• How to Use Gravity Forms to Create an Online Petition (And Display it Anywhere)
• Accept Donations on Your WordPress Site with Gravity Forms

Filter Recipients Using Conditional Logic

Using Conditional Logic, you can filter which recipients will receive your email. This is useful for sending updates to segments of users, for example ones that bought a particular product, answered a survey question, or are a certain age.

Rich Text Editor

Using the built-in rich text editor, you can send beautiful emails to your recipients that includes formatted text, links, and images. It’s simple to use, and packed full of powerful features.

Merge Tags

Use merge tags just like you would in any form confirmation or notification. GF Email Users supports merge tags in the message body, from address, from name, reply to, subject, and BCC fields.

Email Previews

After you have created your email, you can review and preview each individual email that will be sent to your users.

Click Preview Email to view an individual preview. Each preview will display with the correct merge tag data populated based on the user’s entry.

Draft Emails

Having some writer’s block or need to put out a fire? No problem. Once the Save Draft & Review Emails button has been clicked, your email draft is stored for later use. You can return to Email Users later to make any necessary changes.

Known Limitations

Working with Role Management Plugins

By default, the admin user role will automatically be assigned the gravityperks_gwemailusers capability, however, if you have a role management plugin activated, this will not happen automatically.

Instead, You will need to manually assign the capability to your user role.

To do this:

1. Visit the user role editor page (usually found in the Users admin menu).
2. Find and add the gravityperks_gwemailusers capability to the appropriate user role.

Troubleshooting Issues

If Email Users isn’t working as expected, here are some troubleshooting tips you can try.

• If emails are not being sent, check general form notifications are sending. If these aren’t sending either, your server may not be properly configured to send emails. Consider using an SMTP plugin, or contact your host for more advice.
• Check for conflicts with your theme or other plugins that may interfere with Email Users. Performing a theme or plugin conflict test and temporarily disabling suspected plugins can help identify the issue.

FAQ

How can I improve my email reliability?

The built-in WordPress mail function relies on PHP to send emails, which can result in emails ending up in spam folders. PHP mail wasn’t designed for mass or marketing email, and some of its technical shortcomings cause email servers to be suspicious.

To improve sending reliability, we recommend looking into a more robust email sending service, such as Mailgun, and using a plugin like Post SMTP to hand off the emails.

Translations

You can use the free Loco Translate plugin to create translations for any of our Perks. If you’ve never used Loco translate before, here’s a tutorial written for beginners.

Hooks

• gpeu_connection_threshold
  
• gpeu_email_message
  
• gpeu_email_options
  
• gpeu_field_filters_from_conditional_logic
  
• gpeu_forms
  
• gpeu_limit
  
• gpeu_preview_link
  
• gpeu_send_to_duplicates
  
• gpeu_settings_fields
  
• gpeu_show_form_action
  

Related Resources

• Accept Donations on Your WordPress Site with Gravity Forms
  Accept donations in WordPress with Gravity Forms – customize donation forms, add payment gateways, and integrate with other platforms.
• How to Send a Follow-Up and Pre-Fill Information
  Stay in touch with your users and make it easier for them to complete follow-up forms by pre-filling the information you've already collected from them.
• How to Use Gravity Forms to Create an Online Petition (And Display it Anywhere)
  Learn how to use our free Progress Meter plugin to create and display online petitions anywhere on your site, then take it further and follow up with participants via email.
• Setting Up Gravity Forms Email Notifications Correctly
  Learn how to set up Gravity Forms email notifications correctly, verify settings, create notifications, and troubleshoot bugs in this guide.
• Spotlight: Simple Event Communication with GP Email Users
  See how the Gravity Wiz team uses GP Email Users to power quick email reminders and follow-ups for their live workshops.