How to Send Gravity Forms Data to Airtable

1. Step 1 – Install and Activate GC Airtable
2. Step 2 – Create GC Airtable Feed
3. Step 3 – Set Up GC Airtable Feed
4. Step 4 – Test Connection
5. Step 5 – Make Magic Happen with Airtable

Yes, it’s true: the Airtable Connection doesn’t just send entries from Gravity Forms to Airtable—it teleports them straight into your Airtable base, ready to be sorted, filtered, and put to work.

Airtable, if you’re not familiar with it, is like a spreadsheet with superpowers. It organizes data with the ease of a table and the flexibility of a database. Keep track of support requests, separate high-value leads from ordinary inquiries, manage event registrations, or even visualize your data with Airtable’s visual interfaces.

In this guide, I’ll show you how to set up this magical link using a volunteer application form for a local pet shelter. Let’s go!

Step 1 – Install and Activate GC Airtable

GC Airtable is available through Gravity Connect. You can download it under Account > Downloads > Gravity Connect.

Step 2 – Create GC Airtable Feed

Navigate to the form you wish to connect to Airtable. Under Settings, click on Airtable—this will take you to GC Airtable’s Feeds. Click on Add.

Step 3 – Set Up GC Airtable Feed

Authorize your Airtable account and select a table. Then, map each form field to its corresponding Airtable field.

Optionally, you can enable Update & Delete Records. When this setting is active, any edits to the original entry automatically update the corresponding record, and deleting the entry removes its associated record. You can change this setting at any time.

You can also create unlimited feeds and apply conditional logic to run them only when specific conditions are met. For example, my pet shelter operates in multiple cities, so I separate my volunteer tables by city. As a result, I have three feeds, each configured with its own conditional logic rule that looks like this:

Step 4 – Test Connection

After the feed finishes saving, use the handy “Insert Test Record” button to test that the feed is working.

Pro-tip: I usually like to make a dummy entry as well to visualize my mappings.

Step 5 – Make Magic Happen with Airtable

Now that you have this data on Airtable, you can use all sorts of tricks. I, for one, want to know which volunteers are available in the mornings.

What are the projects you are going to use this Connection for? Let us know in the comments!