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Conditional Shipping by Form Total

Last updated | Written by 72 Comments

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A user on the Gravity Forms Support Forums posted today asking if it were possible to setup a shipping fee that was only applicable if the order total was over a certain amount. As of Gravity Forms v1.6.4, this is now possible!

The form total (aka order total) may not be available for conditional logic; however, Number fields are and as of Gravity Forms v1.6.4, Number fields have been enhanced to support calculations. This tutorial will demonstrate how Gravity Form calculations work and how you can use this new feature to setup conditional shipping.

  1. The Calculated Form Total
  2. Shipping Conditional Logic
  3. Hiding the Calculated Form Total

Calculated Form Total

There may still be some situations where you need to calculate your form total manually; however, most cases can now easily be handled with this snippet: Subtotal Merge Tag

I’m going to assume you already have your form setup with products, options, etc. The next step will be to add a Number field. Open up the settings for this field and click “Enable Calculation” to reveal the “Formula” textarea.

Number Field: Calculated Form Total

Now comes the tedious part.

In order to get the form total you will need to calculate each product’s total and then add them together. To get a product’s total, you must add the product price to the product options price and then multiply this sum by the product quantity. You then add up each product’s total to get the form total.

  • Single Product with a Single Option (Product Price + Option Price) * Product Quantity
  • Single Product with Multiple Options (Product Price + Option #1 Price + Option #2 Price) * Product Quantity
  • Multiple Products ((Product #1 Price + Option #1 Price) * Product #1 Quantity) + ((Product #2 Price + Option #2 Price) * Product #2 Quantity)

For simple forms this is no problem. For larger forms… have fun.

Shipping Conditional Logic

Now that you have your Number field setup as a calculation, you’re ready to configure your Shipping field’s conditional logic. For this example, we’ll configure the Shipping field to only display if the “Calculated Form Total” is greater than 10.

Shipping Field: Conditional Logic

Hiding the Calculated Form Total

So you’ve tried it out and it’s amazing, but… you probably don’t want to leave your Calculated Form Total field visible for users to see. Just add “gf_hidden” as a CSS class for this field on the “Advanced” tab. Presto strango!

Summary

That’s a wrap! What do you think? Will you use this technique on your own forms?

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Comments

  1. deepak says

    Hi David, I have a question and I have tried searching solution. But I was not able to find any solution so now on your mercy :P

    I don’t want to calculate shipping charges on product level, but in the cart where shipping charges will be calculated during checkout. Simple because many products can be delivered in a single shipment. I am pretty new to gravity forms, so to me it seems like ‘gravity form’ with ‘woocommerce gravity form product addon’ do not provide such option. Please enlighten me

    Reply

    • David Smith says

      Hey Deepak, this only works per form submission. You’ve have to find an alternate solution if you’re trying to do it to the WooCommerce cart.

  2. Jerem says

    Hi,

    I use Product addon with conditionnal logic as follow :

    I sell products on wholesale, but client can chose “Sample” with a radio button.

    If he choses sample, he gets a shipping fee of $2

    if he buys the product ( starts with 30 products minimum ) the shipping fee is more, but it depends on the countries he is from so i’m using the woocommerce Local Delivery and International Delivery

    When I use the method you explain, the $2 fees adds up with thr local delivery fee… which i dont want.

    How to do that ?

    Reply

    • David Smith says

      Hi Jerem, if you have specific options that should dictate the shipping pricing, you can base the conditional logic on whether those options are selected rather than the form total.

  3. Neil says

    I have an order form for wines, where the shipping is calculated on a quantity basis, in increments of 12 bottles. So the shipping is not dependent on the order total, but rather total quantity of items. How would one go about getting this calculation, if at all possible?

    Reply

  5. Nick says

    Hi David,

    I have stumbled across your site as the last chance saloon, before I junk WordPress and Gravity Forms for my website.

    You seem so helpful to others, perhaps you can point me to how I can do what I need, I have tried WP and GF forums and not one reply.

    I have a site which is going to allow users to order A4, A3, A2, A1 and A0 + Custom Size print online. There are price breaks for each A size with different unit costs, so 1-5 £3.50, 6-10 £3.25, 11-25 £3.00, 26-50 £2.75 and 51+ £2.50 each A4.

    So the user selects A4-A0 size types in their quantity and the total is shown plus hopefully the unit cost.

    If they pull down further to Custom Size they can input Width and Height when those boxes conditionally appear, type in the sizes to get a calculated unit cost.

    Once chosen they have the opportunity to upload their artwork with the order.

    I have tried all this in woocommerece and adding a measurement calculator add on, that did not work. I then was pointed to Gravity Forms and told it can be done there, so I purchased but have spent days and days trying to get it to do the above and I must be doing something wrong.

    Any pointers as to what parts I am supposed to use and how would really be appreciated.

    Thanks

    Nick

    Reply

    • Nick says

      Sorry, did not see reply button so am adding to thread ;-)

      Hi David,

      Thanks for the reply. So the purchase of perks would allow me to create a form which does all what I need as set out in my original question?

      Sorry, but I would need some pointers as to how to do this. I am very disheartened with WP after spending weeks trying to sort this out and purchasing over five add on’s.

      If I can do all this with your perks then I will be very happy.

      How will the form integrate with the theme cart and I also need that file uploader which is triggered after payment.

      Basically, Choose Poster size, or add in Custom size, Prices displayed and then add quantity needed which shows price plus VAT split. After the customer goes to pay they are prompted to upload print file.

      That’s it.

      Thanks

      Nick

    • David Smith says

      Gravity Perks (with the GP Conditional Pricing perk) would let you handle just the ability to price the product by the quantity ordered and by a calculated width and height. Everything else would be covered by either Gravity Forms or WooCommerce via the WooCommerce Gravity Forms Product Add-ons plugin.

    • Nick says

      Hi David,

      I have looked at the demo and docs on the page. Is there a demo area where this is working which I can set up a form please. Your example although showing the principle is quite different from my specifics. If I can try an online form that would be great. The suggestion hopefully will sort out the price breaks on the A sizes. How would I go about the Custom Size W x H input fields in a Gravity Form.

      Thanks

      Nick

  6. LV says

    Hi David,

    I would like to use heb calculation option as a commission calculator. Lets say someone want to sell something for €10 and writes €10 as selling price. Is it possible to automatically calculate my commission of for example 10% = €1? So that my set commission automatically appearce in a row next to the price the seller provided? If so, how? I hope you can help. Thank you so much in advance!

    Reply

    • David Smith says

      You can set this up as a Number field with the calculation feature enabled and the formula to calculate your commission. You can then position this field to appear wherever you’d like via CSS.

    • LV says

      Thank you so much! That’s amazing!

      Can you please be so kind to tell me which code I need to use if (For example) someone who writes down an amount between €0-€1000 had to pay me 15% commission.

      Also which code do I have to use if someone writes €100 and the commissie bepens on the question they answerd before.

      I hope you can help me out.

  7. Asaf says

    Hi,

    It works great, however I’m using your better-pre-submission-confirmation and the number field is shown there even though I used gf_hidden class.

    How can I hide it from there?

    Reply

  8. Sainik Biswas says

    Hi I need some help. I have a requirement. If my item total is till rs 60 i want shipping to be rs 60, and if it is beyond rs 60, i want my shipping to be rs 40. How do I do this. I tried the method listed above but it only shows one value for the shipping field. Is it possible to dynamically change the shipping fields value based on item total. Please take a look at the form. Some help is much appreciated.

    Reply

    • Daniel Richard says

      @Sainik @David

      Was looking for a similar solution for this where if price A, show shipping_A, if price B, show shipping_B.

      No known way to accomplish this yet.

      Would still say that this is by far one of (if not, the most) elegant solutions around. Thanks again David!

      • Daniel

    • Sainik Biswas says

      I asked Richard at Gravity Forms and he had a solution. To quote Richard “This is possible by using a calculated number field, shipping field and a HTML field containing a script using the gform_calculation_result hook. We don’t have an example on the demo site but I do have an example on my test site: http://gravitydev.wawrzyniak.me/calculated-shipping/ The shipping calculation field on that form would normally be hidden.” This solves my problem. This might solve Daniel’s problem too. Still thanks a lot David for the Sub Total Merge. :)

  10. Jack says

    Hi guys,

    I’m still kind of confused by all these.

    Let say if I have a single $10 product weigh 1kg. The shipping cost would be $2.

    And what if a customer ordered 2 products, the shipping should now cost $4.

    So instead of $10 x 2 + $2 = $22, I want it to be $10 x 2 + $4 = $24.

    Any idea how to calculate this with GForm?

    Thanks in advance!

    Reply

  11. Jeremy says

    Ok here is how I got my equation to work. Product enable caculation {Option:8}{Number:7}{Quantity:4}

    By doing it this way the Total field becomes the Product field and the total field is not used.

    Thanks again for all the useful insight in to how Gravity Forms works. JC

    Reply

  12. Jeremy says

    Hi David and all viewers, I am new to gravity Forms and loving it so far. Great insight in to how the whole thing works. Thanks

    Now I have a question on how calculate a form that has 3 parts on one page and one product.

    (product+option)(quanty1)(quanty2)==(total)

    the (quanty1) field is really size. and (quanty2) is how many. do I use a (custom calculation field) instead of (Total) Or do I use Allow field to be populated dynamically then calculate total after?

    any help here would be nice. Thanks and multi readers also want to know also. Thanks again and keep up the great work. Loving it. JC

    Reply

  15. don says

    Hi David,

    Thanks for your great tutorial!

    How can we hiding the calculated Form Total, when using the merge tag: {all_fields}?

    Option {all_fields:noadmin,nohidden} doesn’t work.

    Reply

  16. Wayne says

    Hi David, can radio options each have a price?

    for example i have a single product field (price & quantity) and two radio buttons Menu 1 and Menu 2. If a user selects Menu 1 ($65) then it should multiply the $65 for menu 1 option by the QTY in the single product field e.g. {menu1:2.1}*{product:1.3}

    Reply

  17. Wayne says

    Thanks David, what happens say for example you have a single product field (say the price is $12 (per person) then you have a 2 menu options Menu 1 and Menu 2 (using radio buttons).

    If someone say purchase 4 $12 tickets and chooses Menu 1 ($65pp) how would you multiply the Menu 1 option price by the quantity (4)? would it be something along the lines of:

    {Single product (Quantity):1.3}*{Menu (option ):2.1}

    so that the Calculated price (sub total price) would equal $308 ($12 x 4 + $65 x 4)

    Reply

    • David Smith says

      You will want to add the product price with all of its options. You wrap this part of the equation in parenthesis so it will be calculated first. Then you multiply the product total (the product price and all of its options) by the quantity.

      There is an example of this in the calculated form total section above. Let me know if you need any further clarification. :)

  18. Wayne says

    Noob question here but what is the .2 at the end reffering too? in this string? {Simple Product (Price):1.2} i assume the 1 is the ID of the field but not sure what the .2 is

     

    Reply

    • David Smith says

      Hi Wayne, good question. Some fields in GF consist of more than one input. Checkboxes for example. Each checkbox is a different input but they’re all part of the same field. So you can target specific checkbox inputs by add a decimal after the field ID and then specifying the input ID you wish to display. So if you wanted to target the third checkbox of a checkbox field and the field ID was 12, you would write 12.3

      This same concept applies to single product fields as well. There are three possible inputs: product name, price and quantity. If the product field ID is 8, you can target the price input with 8.2.

    • David Smith says

      Hi David, single product fields are not available for conditional logic; however, using a Number field configured as a calculation you can store the quantity like so: http://grab.by/e1cM

      You can then apply the conditional logic to your calculated product field based on the calculated number field like so: http://grab.by/e1cS

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