How to do more with Gravity Forms for CRM Integration

Customer relationship management (CRM) software is essential for managing relationships with customers. More specifically, it’s a centralized place to gather everything your business needs to know about its customers. Some popular CRMs include Zoho CRM, Microsoft Dynamics CRM, and Salesforce. A Gravity Forms CRM integration can help you keep track of questions like:

• Who are your customers?
• How does your business connect with them?
• How do they interact with your business?
• How does your business reach more customers?

Many companies start out with a simple spreadsheet to store all of this information. However, the “flat” structure becomes difficult to manage when the company grows and has to deal with a larger number of form entries.

Integrating your CRM with WordPress means that you can capture information from new visitors as they interact with your website. This is possible using a CRM plugin, Gravity Forms add-on, or API.

If you need to collect information from visitors then you’ll need some sort of a form builder. Gravity Forms is the perfect WordPress plugin for anyone who wants to collect information from their site’s visitors or customers and store it in their CRM as a new contact. It’s incredibly easy to use, offers effortless WordPress integration, and is massively extensible. This makes it perfect for small business owners, event managers, agencies, and service providers.

In this article, we’ll show you how to connect Gravity Forms to your CRM and start collecting all of the information you need using various Gravity Perks.

Gravity Forms CRM Integration

Gravity Forms is perfect for collecting all kinds of data from visitors and potential consumers. Instead of only storing this data on your WordPress site’s back-end or in a spreadsheet, you can store it in a CRM like Zoho or Salesforce.

The type of data you’ll need to collect will vary depending on the type of business you’re running. This will also inform which CRM is best for you.

While vanilla Gravity Forms is perfect for collecting information from visitors, it has a few limitations when it comes down to integrating with a CRM. For advanced functionality, you’ll need Gravity Perks.

5 Ways to Enhance Your Business With Gravity Forms CRM Integration

Here, we’ll step through some of the different ways businesses can benefit from a Gravity Forms CRM integration and explain how to set it up using Gravity Perks.

#1 – Collecting feedback data

Let’s say you run a business that sells a variety of different product models that were available at different times and want to collect feedback data from customers. To make it easier for customers to provide feedback, you’ll need a way to show only the products that were available when the user first became a customer or bought their product.

The easiest way to do this is by using GF Conditional Logic Dates. GF Conditional Logic Dates lets you use Date and Time fields in your Gravity Forms conditional logic. This way, you can display the products that were available in the period the user made their purchase. To take things to the next level, you can use GF Limit Dates to only allow users to pick a date in a certain range.

#2 – Conducting surveys

If you run a large business, you probably understand how important it is to get accurate data when conducting surveys. Incorrect data can undermine the entire survey whether it’s entered maliciously or accidentally.

The GF Limit Submissions perk allows you to set a limit on the number of times a form can be submitted from an IP address within a certain timeframe. This prevents rogue repeat form submissions.

#3 – Determine customer loyalty

As a growing business, it’s important to keep track of your customers – particularly those that have been with you from the start.

The GF Date Time Calculator perk can help you calculate the time between dates to see how long a customer has been using a certain product or service. You can also use it to determine other factors such as the customer’s age or how long they’ve been a lead and paying customer.

#4 – Populating fields dynamically

Using the GF Populate Anything perk, you can dynamically populate field choices based on previous user responses. This is particularly useful if you want to store additional information for each customer in your CRM.

This can help you deal with user categorization. For example, if a customer selects a specific ‘Model Type’, you can dynamically populate the ‘Available Color’ custom field with the options that are available for that model type.

#5 – Dynamically organize the database

You can use GF Unique ID to dynamically organize the generated database. This perk automatically generates alphanumeric, numeric, or sequential values for each entry when a contact form is submitted. This is particularly useful for businesses that need a simple yet effective way to keep their customer’s database organized.

Bonus: more ways to use Gravity Perks to enhance your Gravity Forms CRM integration

Here are some additional ways you can use Gravity Perks with your Gravity Forms CRM integration:

• Send notifications to customers. The GF Email Users perk lets you send notifications to customers who submitted a specific form on your WordPress website.
• Populate customer information based on previous submissions. You can use GF Easy Passthrough to dynamically populate customer information based on their previous form submissions. It’s a simple and easy way to speed up subsequent form submissions by auto-populating common fields like the customer’s name, email address, phone number, and billing address.
• Managing team registrations. If you organize events, you might need an easy way to accept group registrations and store the data in your CRM. The GF Nested Form perk is perfect for handling group registrations.
• Display CRM account information. The GF Ready Only perk lets you configure form fields to be set to a read-only state. In other words, they’ll be visible but not editable. You can use this to display information without giving the user the option to modify it.

Conclusion

A Gravity Forms CRM integration is perfect for growth-minded businesses that are looking for a simple way to collect and store information about their customers and new leads.

We shared some of the different ways you can use Gravity Perks for automation to better collect and store information in your CRM system. Hopefully, you’re in a good position now to take the next steps.

Get Gravity Perks to enhance your Gravity Forms CRM integration today!