Sometimes you don’t want to overwhelm users with product information. Once visitors have already committed to using your services, you might have a range of product options for them to choose from when they’re filling out a booking form – for example, activities on a holiday camp.
Having these checkboxes activate actual product fields makes it easy for you to integrate your form directly with your payment system, rather than running it through extra steps. In this example, the customer may have already read the brochure that details the cost of each activity, and the form simply needs to calculate the final total.
Out of the box, however, the Gravity Forms plugin does not support checkbox products. Despite seeming like a quick fix, they’re not as simple to implement as a default product option as they seem.
This tutorial will demonstrate how we can create Checkbox Products using a regular Checkbox field, multiple Single Product Fields, and Gravity Forms’ awesomely powerful Conditional Logic.
Overview
We will use a simple Checkbox Field to act as a “controller”. Each checkbox will correspond to a Single Product Field on the form. When the checkbox is checked, the corresponding Single Product Field is enabled via conditional logic.
Step 1: Add a Checkbox Field
Add a Checkbox Field to your form. Click on this field to edit the settings and add a choice for each product that will be selectable from this field.
General Settings for Checkbox FieldStep 2: Add a Single Product Field for each Checkbox
Add a Single Product Field for each checkbox in your Checkbox Field. I would recommend configuring one of the Single Product Fields and then using the duplicate feature (in the field settings header) to create multiple copies of the field.
1. Check the “Disable quantity field” setting so that the quantity will default to one.
2. Add “gf_invisible” to the Custom CSS Class setting on the “Appearance” tab. This will prevent the Single Product Field from being visible once it is “enabled” via conditional logic.
3. Add a conditional logic rule to only “show” this field when the corresponding checkbox is checked in our Checkbox Field.
These instructions might be a little confusing. Why are we using conditional logic to show/hide the appropriate product fields while simultaneously using the “gf_invisible” class to make sure the field is always hidden? Furthermore, if we want the field to always been hidden anyways, why don’t we just use a hidden field?
True, conditional logic is used to show/hide the field depending on the configured rules; however, another way to look at conditional logic is whether the field is “enabled” or “disabled”. In this context, we want the Product field to count towards the order total if the corresponding is checked, but we don’t want to confuse the user by actually revealing the product field itself. As far as the user is concerned, the Checkbox field is the Product field.
So why not use hidden product fields? Well, they don’t support conditional logic. *shrugs*
Doing more with Gravity Forms Checkbox Products
Limit the Number of Choices a User Can Make
Sometimes you might want to set a limit on the number of products a user can select – for example, if you only have a limited number of a given product, or if you want users to only be able to select (say) 5 out of 10 options.
With Gravity Forms Limit Choices, you can limit how many times each choice on a choice-based field may be selected – whether they’re Checkboxes or Radio Buttons, Drop Downs, and so on. Exhausted choices are automatically removed to prevent users from being able to select the choice for future entries.
If a limit is applied to choices in a Product or Option field and there is a Quantity field associated with that product, the quantity ordered through checkbox inputs will be counted towards the limit.
You can even use the remaining number of choices left to trigger conditional logic!
Gravity Forms Limit Choices is part of Gravity Wiz’s Gravity Perks, a suite of 34+ plugins for Gravity Forms that add amazing new features for Gravity Forms.
Add Tax, Discount, and Subtotal Fields
Another Gravity Perk is Gravity Forms eCommerce Fields. This is great for situations where you want your customers to select all their Checkbox products and pay for them on the same form.
This plugin adds Tax, Discount, and Subtotal fields, each with their own unique functionality and field ID to improve the purchase experience.
The Tax field calculates and applies a percentage discount based on the order total, or individually based on specific products.
The Discount field applies a flat or percentage discount, again to the total or specific products. Again, thanks to using checkbox fields, rather than hidden product fields, we can then use conditional logic to only apply the discount when certain conditions are met!
The Subtotal field allows customers to better understand their orders by showing the subtotal before any shipping, coupons, and taxes have been applied. Oh, and those Coupons and Shipping fields are improved too!
Get Gravity Perks today to take advantage of eCommerce Fields and 33+ more other Gravity Forms add-ons, snippets, and more!
Any questions?
We’re here to help. Let us know how you use this in the wild wild web.
Did this resource help you do something awesome with Gravity Forms? Then you'll absolutely love Gravity Perks; a suite of 42+ essential add-ons for Gravity Forms with support you can count on.
I am trying to use the plugin woocommerce-gravityforms-product-addons to add student names to a woocommerce product at checkout. This post says “checkboxes” are not support and proposes a solution above. However, the plugin page says that “checkboxes” are supported.
I have managed to use a custom plugin to dynamically pre-populate the “checkboxes” options with multiple student names from an ACF on the customer profile. Everything works great, however when adding the product to the cart I can check the first student and add to cart just fine. However, if I check any of the other student “checkboxes” I get the warning that “There was a problem with your submission. Please review the fields below” and “At least one field must be filled out”
Is this expected? I could try to use another field type to allow for multiple student names such as the “multi-select” or the “list” select type. However, the “checkbox” type is preferred.
Any ideas or help?
Hi Jeff,
This will require some digging to recreate the setup. If you’re a Gravity Perks customer, drop us a line and we’ll look into whether it is supported.
Best,
I cannot get the “Total” module to count when the checkboxes are selected. I have set conditional logic on the module. I have tried testing within the preview tab and also within my page builder(elementor pro) and still the total will not adjust to the checkboxes selected. Any help would be much appreciated.
Hi Christopher,
Can you confirm if you’ve set the price for each of the Product fields. If so, then we’ll have to take a look at your form set up to know exactly why it isn’t working for you. If you have an active Gravity Perks License, you can get in touch with us via our support form with your account email address, so we take a look at your setup.
Best,
Super helpful – thanks so much.
David, Many thanks for this page. It is working perfectly, and saved the deadline. Exactly what I needed!
Have it working here: https://decoachingsreisvanjeleven.nl/herstel-modules/
If there are 40 products and each product has its own price, will this logic still work?
Is it possible for the user to checkout with the total amount generated by this form via WooCommerce?
Hello Shahzad, could you please give us a little more information on your current use case so we could possibly guide you in the right way on how to accomplish this.😃
Alright, have a look at this webpage “https://igerent.com/trademarkstudy” I am working on a project which is something similar to this. This webpage is not even WordPress but when you go down the forum and select countries from the list, you will see the sticky shopping cart getting updated, also when you select multiple checkboxes for classes, it also updates the shopping cart. Now every class and country has a different price and as you fill in the form it updates the price for you.
Can we accomplish that with Gravity Forms?
Hello Shahzad, Thank you for that information. You could create a variation of this using Gravity Forms core. From the looks of it, that would be a dropdown product . Another thing to note is that this would most likely require an inventory system of some sort like WooCommerce to make it work correctly. This would also give you the ability to use an order form such as the one on the website.
Hi there,
Thanks for the tut.
How can you add a quantity field for each and every checkbox? Would we need to create a quantity field for each and every item?
Hello Matthew, This is an excellent question. In order for this to be accomplished, you would allow for the quantity field as well as the product to be shown. Doing this would not require the gf_invisible CSS as you will be displaying the product on the front end so the quantity field can be displayed. Please let us know if you have any other questions. 😀
Looks like this method does not update the {subtotal} field when the products are added to the view…any way to update the subtotal correctly using this method?
I take that back – I had conditional settings for the subtotal to show specific products and just needed to add in my new product fields…
Glad to hear you got it sorted. 🙂
I’d like to use this in gravity form product combination with Gravity Press which would allow users to check add-on services that are billed monthly along with their membership).
Gravity Press requires the product field to have a Choice (the membership), value (membership (ID) and the Price (to be billed each month).
This solution seems like it would work, but a single product field does let you input any value which is required for me to associate it with a membership.
Any tips on how to incorporate “value” into single products instead of using a dropdown or radio buttons?
Thanks!
Hm, I’m not sure I understand your issue, Kylie. Could you elaborate?
Wow, this worked perfectly. Thanks so much!