This article requires the GP Easy Passthrough perk.
Buy Gravity Perks to get this perk plus 46 other premium Gravity Forms plugins!
Populating entry data into Gravity Forms is a common request and there are a myriad of solutions out there. With our Perk Easy Passthrough, we have the best method for populating values into your forms.
This tutorial will show you how to populate data entry onto one form into another, using WordPress and Gravity Forms. I’ll assume you’re running Gravity Forms 2.0 or greater, Gravity Perks and GF Easy Passthrough.
Overview
We’re going to create two forms:
- Form A is going to collect the name and email values entered by the user. These values will be passed to Form B using Easy Passthrough. When Form A is submitted, the user will be redirected to a page with Form B on it.
- Form B will populate the submitted name and email and display them as the default value.
- Create Form A
- Create Form B
- Configure Easy Passthrough
- Create the Confirmation Page
- Set Confirmation Settings for Form A
- Submit the Form
Step 1 – Create Form A
Our source form contains a Name field and an Email field.
Step 2 – Create Form B
We’ll be populating the Name and Email field from Form A into fields of the same type on Form B. You can add other fields as well, but in this tutorial we’re only going to populate the name and email into Form B.
Step 3 – Configure Easy Passthrough
- Navigate to Form B’s settings.
- Click on Easy Passthrough.
- Create an Easy Passthrough feed.
- Select Form A and map your fields.
Easy Passthrough will attempt to automatically map the fields for you, and you can make changes to those mappings at any time. You can even map fields to different types, but make sure to take care when doing so. Gravity Forms supports some complex field types, such as Checkbox fields, and the way the data in those fields is stored might not play nicely with your target field. As always, test your form thoroughly.
Step 4 – Create the Confirmation Page
With Easy Passthrough set up, you now need to direct your user to Form B after they have submitted Form A. The most direct method is to create a confirmation page that has Form B on it. Once a user submits Form A, they are immediately redirected to the confirmation page and Easy Passthrough will automatically populate data into Form B.
- Add a New Page and give it a title.
- Click the Add Form button.
- Select the Form B in the drop down menu.
Step 5 – Set Confirmation Settings for Form A
Set Form A’s confirmation page to our newly created confirmation page.
- Navigate to Forms page.
- Hover over Settings and select Confirmations.
- Select Default Confirmation.
- Set the Confirmation Type to Page.
- In the Page drop down, select the page you just created in Step 4.
- Save your confirmation settings.
Step 6 – Submit the Form
Awesome! Now you’re ready to see it all in action. Go submit your form.
When you’re redirected, you’ll notice that the entered first name, last name, and email are populated in the second form.
Conclusion
Now you know how to how to populate data entry onto one form into another, using WordPress and Gravity Forms! You’ll need Gravity Perks to do this: you can click the link below to get our Gravity Forms addons.
Did this resource help you do something awesome with Gravity Forms?
Then you'll absolutely love Gravity Perks; a suite of 46+ essential add-ons for Gravity Forms with support you can count on.
Hi team, is it possible to have the entry on Form B only be created when the original on Form A is updated?
EG user creates an entry on Form A, we review and then update a Status to “Paid”, and then and only then an entry is created in Form B?
Thanks!
We don’t have a ready solution for this one. I think Gravity Flow’s Form Connector is going to be your best bet here.
Hi, I have a job application form, will it be able to calculate the gap between the two dates? For example, if the previous job end date and current job start date are over 30 days then show a text box to ask why there is a gap (using gravity form conditional logic)?
Hi,
What you’re trying to do should be possible, with our GP Date Time Calculator Perk. You can use this Perk to calculate the difference between the two dates in a Number field and then use the Number field to set up the conditional logic on the textbox.
I hope this helps.
Best,
Hello, Can you guide how I can capture the approvers details in to the form?Using the login details of the user
Hi Kip,
Unfortunately, I am not really tracking your question very well. Could you provide more additional information on what you want to do? If you have an active Gravity Perks license, you can also get in touch with us via our support form.
Best,
Is it possible to pass through data to different forms which is dependent on the data complete?
I.e Users enter “A” Data passed to form 1 Users enter “B” data passed to form 2
Hi Mart,
Yes, that should be possible. You would set up Easy Passthrough feeds on both Form 1 and Form 2 to receive data from the same form and you would also include conditional logic on the feeds. The conditional logic on Form 1 would check if the value in that specific field is “A” and the one on Form 2 would check if the value in that field is “B”.
I hope this helps.
Best,
Greetings,
I have one form being used multiple times in a day, sometimes minutes apart, sometimes hours apart. I would like to pull in data from a the previous entry (in this case, the data would be a time field) into the current entry, so that I can display the time the form was last updated to the user. Is this possible with your plugin?
Additionally, could I be even more specific, and pull in a specific data field (e.g., a time field), from a specific entry of the form (for example, pulling the time field data from the first entry of the form into the fourth entry of the form, to show the total elapsed time)?
Thanks in advance for your help!
Hi Frank,
This may be possible with Easy Passthrough when you use the Easy Passthrough token to get the data from the specific entry you want. Another option will be to use our GP Populate Anything Perk to populate the field with a value from the previous entries. If you have an active Gravity Perks License you can get in touch with us via our support form so we can assist you further.
Best,
Olá pessoal a minha dúvida é a seguinte: eu tenho 2 formulários que serão preenchidos por pessoas diferentes em momentos diferentes. Eu gostaria que no preenchimento do segundo formulário fossem trazidas informações do primeiro formulário, isso é possivel?
Hi Lucas,
Exactly! That should be possible with this tutorial using GP Easy Passthrough.
Best,
Hello,
I have 2 forms on 2 different pages, the First one asks for gender and date of birth and the second form on the second page asks for name and email. I wanted to connect these two forms for a single entry, I would not pre-populate any field, just want to connect 2 forms for one single entry, can the perk gravity forms easy passthrough help me do this, please?
Hi Pedro,
GP Easythrough Perk would need to pass the value from the first form to the second form to be able to include data from the two forms to create a single entry. If you do not want users to see the first form’s values on the second form, you can hide the fields that will receive the first form values, so they are not visible to users but will be available when the user submits the second form to create the entry with all the data.
Best,