This article requires the GP Easy Passthrough perk. Buy Gravity Perks today to get this perk plus 32 other galatic Gravity Forms plugins!
Overview
If you have ever filled out a form anywhere on the web, you’ve probably wanted an easy way to edit the entry. It’s easy to skip a field, typo a postal code, or worse. Have you ever submitted a form with your own name misspelled? I have. It’s embarrassing.
The most common reason most forms don’t offer an edit option is that it’s complicated. Forms are typically designed for a simple task: capture user input one time. They often lack the capability to retrieve a previous entry, let alone make edits to that entry.
We’re going to show you an easy way to add that capability to any of your Gravity Forms with GF Easy Passthrough.
Step 1 – Set Up an Easy Passthrough Feed
Navigate to the form’s Settings and click on Easy Passthrough to set up an Easy Passthrough feed.
Set the form as its own Source Form. All of the standard fields will automatically map because the source form and target form are the same form.
Step 2 – Install and Configure Snippet
Gravity Forms doesn’t include a built-in way to edit entries on the front end. This simple snippet will grab the last submitted entry ID (via Easy Passthrough) and use that to update the entry when the form is submitted.
| <?php | |
| /** | |
| * Gravity Perks // Easy Passthrough // Edit Entry | |
| * | |
| * Edit entry ID specified in field with current form submission. | |
| * | |
| * @version 1.0 | |
| * @author David Smith <david@gravitywiz.com> | |
| * @license GPL-2.0+ | |
| * @link http://gravitywiz.com/... | |
| * @copyright 2019 Gravity Wiz | |
| */ | |
| // Update "123" with your form ID. | |
| add_filter( 'gform_entry_id_pre_save_lead_123', 'my_update_entry_on_form_submission', 10, 2 ); | |
| function my_update_entry_on_form_submission( $entry_id, $form ) { | |
| if ( is_callable( 'gp_easy_passthrough' ) ) { | |
| $session = gp_easy_passthrough()->session_manager(); | |
| $update_entry_id = $session[ gp_easy_passthrough()->get_slug() . '_' . $form['id'] ]; | |
| } | |
| return isset( $update_entry_id ) && $update_entry_id ? $update_entry_id : $entry_id; | |
| } |
To use it, update the 123 with your Form ID.
Wrapping Up
If a visitor submits a form and navigates back to the form, Easy Passthrough will automatically pre-populate all of the form’s fields with the previous entry. Then, thanks to the snippet, the existing entry will be updated instead of creating a new entry.
Easy Passthrough uses a session cookie to pass data from one form to another. If that cookie is expired, it will not pass any data.
Help Us Take it Further
This is designed to work as simply as possible but there is a lot we could do from here. Tell us how you’d want to use this. We’ll collect your feedback and improve the functionality over time.
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Hi there
Suggestion to take this further
Notification Emails many a times may do not always go through, either due to an update in another plugin, or due to Email host issues of the sender or the receiver, or could be due to many other reasons or just that the user simply wants the notification again because he didn’t receive it. There is currently no solution to this provided by anyone – So the user informs the site owner (by email!) and the site owner navigates to the form and the entry and then re-sends the notifications (of course after a couple reminders :) from the user) using the backend admin – which is really cumbersome when there are many users who keep requesting the notifications on a regular basis for a zillion other problems they have
The Possibility of adding an option for users to be themselves able to Re-send ‘selected’ ( ie as allowed and set, by the site admin) notifications from the front end itself would be quite a problem solver for many people i guess. Because many a times notifications do not for several reasons get through always. This option could be given to the users on the confirmations page that appears after submitting the form. (Of course the admin should be able to select which notifications the user is allowed to re-send) In other words – the back-end button of re-send notification be made available. So we could say “Didnt Receive your email? Click here to Re-send it!”
Thanks guys for considering this.
“If a visitor submits a form and navigates back to the form, Easy Passthrough will automatically pre-populate all of the form’s fields with the previous entry. “
Here an option could be given – to simply resend the notification. So while the user sees (like – for his assurance – he doesnt want to change anything) but he just requests for the notification to be re-sent from the front end!, if thats possible
Hello Arvind, this is a great request. Technically you could create a page either with EasyPassthrough or Populate Anything where the user could return to a form and resubmit the form resending the notification. Let us know if something like this would work for you. 😊
ok. Yes that would work. I will try that especially with populate anything also thank you very much
Hi there,
Is the Entry ID field required for this to work? If so what field do you use for this, ‘Unique ID?
If you have multiple forms and want to use the Unique ID as an identifier what would you recommend to pass the Unique ID from one form to another? They are one after another and only accessible by logged in users.
Thank you, Tyler
Hello Tyler, I think the tutorial found here would be more along the lines of what you are looking for. That would require Gravity Forms Populate Anything. Let us know if that would work out for you. If you need further assistance with this one, please drop us a line through our support system. 😊
If I understand right this a new form which we link to the original form to change values, correct? Does this support pricing? I am trying to find a way to modify a form after submission and get the pricing to change. I use gravity forms for events, I often have users changing their mind on the selected activities and pricing could be involved. Currently, I can edit most value, but not the product fields. Thanks
Hello Mauricio, Great question. In this example, this is the same form passing the data to itself, so when a user returns to this form, it pulls up their previous data. With that being said, you can use this for a separate form as well if needed. As for the pricing, I have just tested this and you should be able to edit the product fields through Easy Passthrough.😊
Hi there, can I provide the possibility for users to edit everything that they have filled out on the gravity form my form is about 7 pages with so much conditional logic…
Hello Nima, this tutorial would be for more of a basic form setup. As explained, front end editing could get really complicated really fast. The multiple pages would be no problem and the conditional logic should not be an issue as you will be directly editing the same form. Of course, if you have a test site, you could test the configuration and see if you could get it to work for your liking. Another option would be to use a dedicated plugin such as GravityView to edit on the front end. If you do have a Gravity Perks license, you can always drop us a line and we could take a deeper dive into your form. 😃
Hi there. thank you for the great job. I have a question just to make sure I got it right and this is what I want. I have a very long gravity form (it includes 7 pages) which is for job applicants and their CVs. I was wondering how to provide the possibility of editing the CV and information they have filled out and update their information and CV in their account. is this my solution?
Did you get a solution ?
Hello Marie, Do you have a similar question? Let us know in a new comment. 😃
Hello Nima, you should be able to use this on a multipage gravity form. Unfortunately, EasyPassthrough does not support File Upload fields so you would not be able to update a new CV but all their information can be edited.
How do i get this to work when the form is using GF’s User Registration feature? When I try to update a form, I keep getting errors flagging the username and email as already being used.