Send Email

Send an email without creating a Gravity Forms notification first.

When to use it

Use Send Email for messages built inside the workflow, including scheduled emails and messages based on earlier step output. If the form already has the message as a notification, use Send Notification.

Settings

Setting	What it controls
To	Required recipient address or comma-separated addresses. Supports flow tags.
Subject and Body	Message content. Both support flow tags.
Body Format	HTML (default) or Plain Text.
Options	Optional CC, BCC, Reply-To, From name/address, and custom headers. Values support flow tags.
Attachments	File URL, data URI, path under WordPress uploads, or an earlier step’s file value. The optional key sets the displayed filename.

Output and branches

The step has one output with Sent, To, Subject, and Attachment count. An empty recipient, an attachment that cannot be resolved, or a failed wp_mail() call fails the step.

Good-to-knows

• The WordPress mail setup still controls actual delivery. A successful wp_mail() call means WordPress accepted the message, not that the recipient opened or received it.
• Remote and data-URI attachments are downloaded to temporary files and cleaned up after the send. Existing upload files are left in place.

Example

Create a personalized event badge with OpenAI Image, then email the saved file to the person who submitted the form:

1. Name the OpenAI Image node Create badge. Set Image Prompt to A clean square event badge for {{ "Form Submitted".1 }}, navy and gold, no photograph, and choose a square PNG image.
2. In Send Email, set To to the form’s Email field, {{ "Form Submitted".2 }}, and Subject to Your event badge is ready.
3. Add an attachment with event-badge.png as the filename and {{ "Create badge".image_path }} as the file source.

Create the badge

Attach the badge